ADM.13:4.3 - Make authorized retrieval and interpretation workable

Arrange a usable return to the record for each required reader. Confirm that the reader can recover the content and understand its meaning under the relevant conditions, rather than merely finding an export filename.

Apply the actual access and disclosure rules. Give a participant the information needed for the legitimate use through an appropriate protected channel. Separate the ability to retain a record from permission to disclose all of its contents.

Where an old format or system is being retired, identify the reading capability, context and identity that must survive. A conversion that preserves visible words but loses the relation between decision, beneficiary and effective date may defeat the needed use. Technical conversion and restoration use their qualified methods.