ADM.8:5.1 - A quote and a booking have different prerequisites

A travel handler is permitted by the supplied service policy to request nonbinding prices. The same policy permits booking only after a named budget holder authorizes the expenditure. A traveller supplies a destination and date, but the budget authorization is pending.

The intended first action is a nonbinding price inquiry. The standing permission covers the handler, inquiry and relevant provider; the stipulated other conditions hold. The handler can obtain a quote now. That action does not create the budget holder’s approval or commit the organization to the booking.

After the budget holder authorizes a specified booking up to 300 units for the named trip, the handler receives a 280-unit offer within those conditions. The existing booking instruction and grant permit the handler to book it. An otherwise similar 340-unit offer is outside the supplied amount condition and needs its applicable response or a new competent decision.

The budget holder’s decision, handler’s booking action and traveller’s usable travel arrangements remain separately recoverable.