ADM.13:5.1 - Explaining the earlier access response

On 25 September a researcher requests archive access using an appointment effective on 1 October. Policy P requires an effective appointment at the requested time. The handler establishes that the supplied appointment does not meet that condition and gives P’s prescribed response.

For a later explanation, the relevant record retains the assessed request and date, appointment decision and effective date, policy P, the negative temporal result and the actual response. The record does not state that every possible earlier appointment was disproved, or that a separate read grant was checked, when neither inquiry occurred.

A later directory correction fixes the spelling of the researcher’s name while preserving identity and the appointment’s effective date. The authorized record maintainer corrects the current display. The historical account still explains the September response, and no new appointment or retrospective date is invented.

Now suppose the researcher presents a different, earlier appointment decision. That new source may change the current eligibility account. The handler retains the earlier assessment’s actual basis and sends the new source through the applicable case procedure. ADM.3 establishes the temporal claim; ADM.8 supplies any still-required read-permission question. The record of the earlier response is not silently replaced by a fiction that the new source was used at the time.