CGOV.11:4.1 - Establish the act and its decision route

Name what the corporation is being asked to do, including the amount, subject, timing and limits that affect authority. Distinguish approval of a proposal, entry into a contract, signing, filing and subsequent performance when they are different acts.

Use CGOV.3 when the power or its holder is unclear. Otherwise use the adequate existing answer. Establish the applicable procedure and cumulative conditions: for example, a board decision plus a class consent, rather than treating either as sufficient. A delegation may settle the route for a routine act.

Where several procedures are permitted, compare their participation, information and agreement conditions before selecting one. For example, a written route may avoid convening a meeting but require unanimity; a meeting route may permit a majority but require notice and real participation. Choose a route that can meet this matter’s conditions without unnecessary coordination.

Identify how this procedure produces an effective decision. In one setting, votes at a meeting make the decision and minutes record it. In another, completion of a written resolution constitutes the decision. Do not impose the former sequence on the latter.