CGOV.11:4.2 - Prepare the matter and eligible participation

Recover the participants entitled or required to receive notice, the information they need, the participation and quorum rules, and any required consent. Apply the relevant conflict conditions through CGOV.6–CGOV.7. Determine eligibility for this matter; presence at another agenda item does not settle it.

Give participants the proposal, material alternatives, reasons, uncertainties and conditions in a form they can use. Preserve the limits of a specialist recommendation or assurance conclusion. CGOV.8 supplies the needed information-provision work; CGOV.10 helps interpret a scoped assurance result when one is relevant.

Resolve a missing condition only as far as the act needs. Preparation may continue while a required consent is pending. Where further analysis is discretionary, ask which available decision it could change and whether that gain warrants its burden.